Title: Accounts Payable Analyst

About Us

Data Analysis Incorporated (DAI) is the controlling entity of the O’Neil family of businesses. DAI and its subsidiaries operate in diverse industries worldwide, including global equity markets, health care, financial services, digital news, and insurance. Our global footprint allows our teams to be responsive to customer needs in a timely and efficient manner. We are dedicated to using technology and innovation to bring change and growth to our businesses. We believe in a dynamic workplace, creating engaging, informative products and services that help our customers succeed. Integrity is an essential characteristic for our firms and our associates; if this describes you, please apply!

Summary

The Accounts Payable Analyst is responsible for performing a variety of accounts payable duties (85%) and administering the corporate credit card program (15%). This position ensures timely and accurate processing of exception invoices, providing data insights, maintaining accurate financial records, compliance with company policies, and effective management of cardholder transactions, reconciliations, and reporting. The ideal candidate is detail-oriented, analytical, and customer-focused.

Duties and Responsibilities

Accounts Payable Duties:

Lead the resolution of vendor invoice exceptions, leveraging system knowledge and cross-functional collaboration to ensure accuracy and timeliness.
Partner with accounting during weekly payment runs, ensuring all disbursements (ACH, checks, wires, online payments) are processed correctly and aligned with internal controls.
Analyze Accounts Payable aging reports and payment trends to identify bottlenecks, forecast cash requirements, and support decision-making.
Perform complex vendor statement reconciliations; investigate and resolve discrepancies across internal and external records.
Conduct account reconciliations and assist in accrual entries as part of the month-end close process and support other month-end close activities.
Participate in systems integrations and automation initiatives to streamline invoice processing and approvals.
Provide documentation and support for internal and external audits.
Lead or participate in cross-functional special projects related to AP systems, controls, and reporting.
Identify opportunities to improve processes and enhance efficiency.
Other duties and special projects as assigned.

Corporate Card Administration:

Manage the company’s corporate card program, including card issuance, limits, and cancellations.
Serve as the primary liaison with the credit card provider.
Monitor card usage for policy compliance and follow up on unauthorized or unapproved transactions.
Ensure timely submission, approval, and reconciliation of cardholder expense reports via Concur.
Ensure Corporate credit card statements are paid on time.
Lead new user onboarding for the Concur Expense Management system, delivering training and ongoing support.
Generate and analyze spending trend reports to support budget forecasting and policy refinement.

Qualifications & Requirements

Associate’s degree in Accounting, Finance, or related field preferred.
3+ years of accounts payable experience and/or corporate card administration experience.
Experience working in a multi-entity environment, including international subsidiaries, is preferred.
Experience with corporate credit card programs (i.e. American Express, JP Morgan, etc).
Strong understanding of AP processes and internal controls.
Strong analytical skills.
High attention to detail and accuracy; strong analytical and problem-solving skills.
Experience with ERP systems is preferred
Microsoft Dynamics 365 (D365) experience is required.
Proficient in Microsoft Office Suite, especially Excel (e.g., VLOOKUPs, pivot tables).

Working Conditions

Must be able to perform essential job duties. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each workday), hear the telephone, and enter data on a computer and may also require the ability to lift up to 10 pounds.

Equal Opportunity Employer

Data Analysis Inc is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.